Resignation Letter Kaise Likhe: Format aur 4 Samples

Job switch ka plan hai, lekin resignation letter likhne mein atak gaye ho. Yeh chhoti si cheez kitni formal honi chahiye, kya likhna hai aur kya nahi, yeh soch ke hi confusion hota hai. Ghabrao mat. Yeh woh kaam hai jise ek baar samajh lo toh life mein kabhi problem nahi aayegi.

Resignation letter ka ek hi maksad hai: apna exit professionally record karna. Yeh koi jagah nahi apni bhadaas nikalne ki ya apne naye package ki tareef karne ki. Seedha, simple aur clear raho.

Resignation letter ka basic format#

Har resignation letter mein kuch cheezein zaroori hoti hain. Inko sahi order mein likh do toh letter 90% complete ho jaata hai.

• Date: Letter likhne ki date.
• Manager ka naam aur designation.
• Company ka naam.
• Subject line: "Resignation - [Aapka Poora Naam]"
• Body: Seedha point pe aao ki aap resign kar rahe ho.
• Last working day ki clear date.
• Transition mein madad karne ki offer.
• Aakhri mein, signature aur aapka naam.

Yeh format ATS friendly bhi hai, matlab agar company software se letters scan karti hai toh koi dikkat nahi aayegi. Aap apna letter bhejne se pehle apne resume ko bhi update kar lein, taaki nayi job ke liye ready ho. Agar aapka resume check karna ho toh hamara free ATS checker use kar sakte ho.

4 ready-to-use resignation samples#

Yahan char alag situations ke liye samples hain. Inme se apni situation wala uthao, details change karo, aur bhej do.

Sample 1: standard resignation with notice period

Yeh sabse common type hai. Jab aapki koi special problem nahi hai aur aap full notice period serve karna chahte ho.

Subject: Resignation - [Aapka Naam]

Respected [Manager ka naam],

This is to formally inform you that I am resigning from my position as [Aapki Designation] at [Company ka naam]. My last working day will be [Date], after serving my full notice period.

I am committed to ensuring a smooth transition. Please let me know how I can assist in handing over my responsibilities over the next few weeks.

Thank you for the opportunity.

Sincerely, [Aapka Naam] [Aapki Employee ID]

Sample 2: requesting early release or buyout

Jab aapki nayi company jaldi bulaa rahi ho aur aap notice period buyout karna chahte ho. Yeh hamesha request hoti hai, haq nahi.

Subject: Resignation and Request for Early Release - [Aapka Naam]

Dear [Manager ka naam],

Please accept this letter as my formal resignation from the role of [Aapki Designation]. My last working day as per my notice period is [Date].

Due to commitments with my new employer, I kindly request an early release from my duties. I am willing to discuss a buyout option for the remaining notice period to ensure a smooth handover is completed by [Jaldi ki Date].

I hope we can find a mutually agreeable solution.

Regards, [Aapka Naam]

Sample 3: resignation for personal reasons

Kabhi kabhi reason dena zaroori nahi. "Personal reasons" ek accepted aur professional reason hai. Details mein jaane ki zaroorat nahi.

Subject: Resignation - [Aapka Naam]

Hi [Manager ka naam],

I am writing to formally resign from my position as [Aapki Designation], effective [Last Working Day ki Date].

I have made this decision due to personal reasons. I will do my best to complete all my pending work and hand over my duties smoothly before I leave.

Thank you for your understanding and support.

Best, [Aapka Naam]

Sample 4: immediate resignation

Yeh last resort hona chahiye. Sirf tab use karo jab koi aur raasta na ho, jaise medical emergency ya koi aur serious issue. Isme company aapko abscond kar sakti hai, isliye pehle HR se baat karo.

Subject: Immediate Resignation - [Aapka Naam]

Dear [Manager ya HR ka naam],

Please accept this letter as notification of my immediate resignation from the position of [Aapki Designation]. My last working day will be today, [Aaj ki Date].

This decision is due to an unavoidable personal emergency. I understand this is outside the standard notice period, and I apologize for any inconvenience. I request you to kindly proceed with the necessary formalities.

Sincerely, [Aapka Naam]

Kya kabhi na likhe resignation letter mein#

Kuch cheezein hain jo aapke letter mein nahi aani chahiye. Yeh aapka impression kharab kar sakti hain.

• Naye job ya salary ka zikr: "I got a 50% hike" ya "My new company is a big MNC." Yeh unprofessional lagta hai.
• Complaints ya blame: "My manager was bad" ya "The work culture was toxic." Yeh sab exit interview mein discuss karo, letter mein nahi.
• Emotional language: "It breaks my heart" ya "I am so sad to leave." Professional raho, letter ek legal document hai.
• Spelling ya grammar mistakes: Ek baar zaroor padh lo bhejne se pehle. Chhoti galti bhi badi lagti hai.

Aapka resume aur cover letter dono strong hone chahiye nayi job ke liye. Agar cover letter likhne mein dikkat ho rahi hai toh hamare blog pe kuch ache guides mil jayenge.

Notice period aur HR process basics#

Resignation letter dena bas shuruaat hai. Aage ka process samajhna zaroori hai.

Notice period India mein usually 1 se 3 months hota hai. Yeh aapke offer letter mein likha hota hai. Isse pehle resign karna matlab buyout, jisme aap company ko remaining days ki salary de sakte ho. Lekin yeh hamesha company ki marzi hoti hai.

HR se baat karke yeh confirm karo:

• Last working day ki exact date.
• Kitne encashable leaves hain.
• Gratuity, PF, aur full and final settlement ka process.
• Company property (laptop, ID card) kab aur kaise return karni hai.

Apni nayi job ki talaash ke liye hamari free job listings dekh sakte ho. Yahan se directly apply kar sakte ho.

Last working day checklist#

Aakhri din office se nikalne se pehle yeh kaam zaroor nipta lo. Baad mein bohot kaam aayega.

• All company property return karo: laptop, mouse, charger, ID card, access card.
• Apna personal data apne system se hata do. Company laptop pe kuch personal nahi chhodna hai.
• Apne team members aur manager ko personal email ya LinkedIn ka contact do.
• HR se apna experience letter, relieving letter, aur FnF settlement ki timeline ka confirmation le lo.
• Apne personal email aur phone number pe jo bhi important data hai, uska backup le lo.
• Exit interview professionally do. Honestly do, lekin respectfully.

Free tools#

• jobrise.io/hi/free-ats-checker/
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• jobrise.io/hi/jobs/
• jobrise.io/hi/blog/

FAQ#

Kya resignation letter email se de sakte hain?

Haan, aajkal email se dena standard practice hai. Lekin pehle apne HR ya manager se confirm kar lo ki unko email chalegi ya physical copy chahiye. Email mein CC hamesha apne personal email pe bhi rakho, taaki aapke paas record rahe.

Notice period nahi serve kiya toh kya hoga?

Agar aap bina permission ke notice period skip karte ho, toh company aapko "absconding" declare kar sakti hai. Isse aapko relieving letter nahi milega, aur background verification mein problem ho sakti hai. Hamesha written approval lo agar jaldi nikal rahe ho.

Kya main reason likhna zaroori hai resignation letter mein?

Nahi, zaroori nahi. "Personal reasons" ya "career growth" jaise generic reasons kaafi hote hain. Koi aapse zyada detail force nahi kar sakta. Detailed reason dene ki zaroorat tabhi hoti hai jab aap exit interview mein baat karo.

Relieving letter aur experience letter mein kya fark hai?

Experience letter mein aapki job profile aur duration likha hota hai. Relieving letter mein yeh confirm hota hai ki aapne apna kaam complete kar diya hai aur company ne aapko release kar diya hai. Dono nayi job ke liye zaruri documents hain.

Last working day ke baad kitne din mein settlement hota hai?

Yeh har company ki policy alag hai. Usually 30 se 45 din lagte hain full and final settlement mein. Isme aapki pending salary, leave encashment, aur agar koi bonus hai, woh sab include hota hai. HR se iski timeline zaroor likhit mein le lo.