Quick check
Guess first, no penalty. A thread between your boss in London and a client in New York says "let's talk Tuesday at 9". The AI-drafted invite says 9:00 London time. What's the risk?
Scheduling looks like the easiest job to hand to AI, and it's where small errors cost the most. Two things go wrong again and again:
- Who: AI picks people from the thread or your contacts, so the wrong Sam, an old distribution list or a supplier copied on an internal thread can land on the invite.
- When: "Tuesday at 9" in a thread across time zones can land at the wrong hour for half the room.
Both look right on screen. Both mean a missed meeting or a confidential plan in the wrong inbox.
A worked example
Before and after
Switch between the AI invite and the one the assistant sent.
AI invite
To: Dana Ruiz, Sam Lee, Sam Okafor, all-staff list When: Tuesday 20 October, 9:00 Subject: Q4 pricing
The assistant removed the second Sam and the all-staff list, confirmed with the client that 9:00 meant New York time, and wrote both times in the invite so nobody has to convert.
Your turn
Fill the gaps
Fill each gap in the invite.
Invite
To: Dana Ruiz, When: Tuesday 20 October,
Try it
Your steps, about 2 minutes
- 1.Add an invite check to your kit: right person by full name, both time zones written out, no extra lists. Run it on the next invite you send.2 min