Petit test
Guess first, no penalty. Your notes don't say who runs next week's go-live (the day the new system switches on). You ask AI for a status report. What does it usually do?
A chat tool is built to give you a finished-looking answer. When your notes have a gap, it fills it: a name from another part of the notes, a date one week out, a decision that sounds sensible. The draft looks complete, so the gap is now hidden.
One line in your prompt changes that. Ask for a placeholder (a marker that holds the spot) instead of a guess: "If a date, owner or decision isn't in my notes, write [missing]." Now the gaps are visible, and your check starts with a search for "[missing]".
A prompt that shows its gaps
Write this week's status report for the warehouse rollout from my notes
below. Sections: Progress, Risks, Next week, Decisions needed.
Use only facts in my notes. If a date, owner or decision isn't there,
write [missing] instead of guessing. Under 200 words.
[paste notes]Show the draft it returns
Progress
- Staff at all four sites finished scanner training.
- Sites 1 and 2 are live on the new picking flow.
Risks
- Site 3 has no confirmed delivery date for its scanners. [missing]
Next week
- Go live at site 3. Owner: [missing]
Decisions needed
- Does site 4 go live this month or next? Decision owner: [missing]Three gaps, all visible. Fill them from your own records or a quick message, and never from a guess.
Now write the key lines yourself.
Complétez les trous
Fill the gaps in the status prompt.
Prompt
Use only . If a date, owner or decision isn't there, instead of guessing. Keep the risks section .
Try it
Vos étapes, environ 2 minutes
- 1.Add the [missing] line to the prompt in your PM AI kit. Next time you use it, fill each placeholder from your records, not from memory.2 min