Quick check
Guess first, no penalty. You want a free public chatbot (an AI chat tool anyone can use online) to help with a tricky update to your sponsor, the senior person paying for the project. What's safe to paste?
Project files are full of other people's information: who is struggling and why, salaries in a budget, vendor prices under contract, and plans nobody has announced yet.
A public chatbot is outside your company's control. What you paste may be stored, seen by the provider's staff or used to train models, depending on the tool. It can't be pulled back.
AI rarely needs the private part. Wording and structure work just as well with "a team member" and "the vendor".
Sort it
Where can each item go?
Card 1 of 3
Tap a group below, or drag the card onto it.
Ask without the secrets
A prompt is the message you send to the AI. This one keeps names, health details and contract figures out:
Help me tell the sponsor that one part of the project is two weeks late
because a team member is unexpectedly out. Recovering needs about
two extra weeks of contractor time. Keep it short and calm.Fill the gaps
Fill the gaps in the same prompt.
Prompt
Help me tell the sponsor that is two weeks late because . Recovering needs .
Even approved company tools may be cleared for some data and not others.
Try it
Your steps, about 2 minutes
- 1.Before your next AI request at work, swap every name for a role and every confidential number for a made-up one. Add check 3 to your PM AI kit: "Roles, not names. No contract figures in public tools." Your kit is done: one saved prompt and three checks.2 min