Quick check
Guess first, no penalty. Which admin task does AI already help with in many offices?
AI tools help with these admin and data entry tasks today:
- reading invoices (bills from suppliers), receipts and forms and pulling out fields with document AI and OCR (software that reads scanned pages as text)
- typing data from PDFs into sheets
- cleaning and formatting data
- drafting routine emails and letters
- summarizing documents
- scheduling help
- writing spreadsheet formulas
Say you receive 40 invoices a week as PDFs. AI can pull out the invoice number, date, supplier name, total and currency in seconds. You then check a sample against the original before the data goes anywhere.
A prompt for invoice fields
A prompt is the message you send to an AI chat tool (an app that writes answers to what you type). Here's one for invoices:
Read the invoice text below and pull out these fields: invoice number,
date, supplier name, total amount, currency. Put each value on its own
line with the field name in front of it. If a field is missing or hard
to read, write MISSING. Do not guess any value.
[Paste a made-up or cleared sample here]Fill the gaps
Fill the gaps so the tool doesn't guess.
Prompt
From the invoice below, pull out . If a field is missing or hard to read, write .
Try it
Your steps, about 2 minutes
- 1.Make up a short invoice: a number, a date, a supplier, a total and a currency. Paste it under the prompt above, run it, and check each field against your made-up original.2 min