Quick check
Guess first, no penalty. A client's drawing is marked confidential, and you want a quick summary of its notes. Where can you paste it?
Engineering work is full of private information: company drawings, client names, site addresses, load figures, tender prices and staff details. Some of it is covered by contracts and confidentiality rules. Some of it simply belongs to someone else.
Before you paste anything, ask two questions. Is this tool approved for this kind of work? Could someone identify the client, the site or the people from this text? If the tool isn't approved, or the text can identify the job and you can't remove those details, don't paste it. Ask IT or your project manager which tools are approved.
A worked example
A prompt is the message you type to the AI. This one uses placeholders, so the real names stay on your side of the screen:
Summarize the drawing notes below for a site meeting. Use the names
CLIENT, SITE and CONTRACTOR exactly as written. Don't guess what the
placeholders stand for.
Notes:
1. CLIENT pump house: base slab to be poured after the rebar inspection.
2. Load figures and drawing numbers are in the schedule, which is not pasted here.Your turn
Fill the gaps
Fill each gap in the same prompt.
Drawing summary prompt
Summarize the drawing notes below for a site meeting. Use the placeholders exactly as written. Paste only . If a real name slips in, .
Try it
Your steps, about 2 minutes
- 1.Write a three-line rule for your kit: which tool is approved, what you always remove first, and who to ask when you're not sure.2 min